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Administrative Cost Issues - All Articles (7)

Can the State agency retain a percentage of the funds?

No, the funds are exclusively for schools.

Can equipment and other non-food items purchased with FFVP funds be transferred to the school meal programs at the end of the FFVP?

Equipment and supply disposition are subject to the rules found in circular 3016. For questions on the disposition of items at the end of the grant period please contact our office.

May the State agency increase the 10% limit?

The State agency, in consultation with FNS, may on a case-by-case basis consider requests to waive the 10% limit on administrative costs. Please keep in mind that Congressional intent and primary purpose of the FFVP is to provide fresh fruits and vegetables to school children, and this purpose should not be diminished.

Is the cost of labor in preparing and serving fruits and vegetables considered an administrative cost or an operating cost? Can student labor be paid from FFVP funds?

Student labor for example, vocational education work-study programs or student organizations, used to prepare and offer the fruits and vegetables are allowable operating costs. For others directly related to preparing and serving the food they would be considered operating costs, also.

May part of the 10% administrative funds be used for costs such as a field trip to an orchard or a farm market or for planting a garden or orchard at the school?

Schools wishing to expend funds for such projects should consult with their State agency to determine if use of funds for such projects is warranted as a means to encourage and promote consumption of fruits and vegetables. Such projects should occur on a very limited basis.

Is the ten percent limit on administrative funds based on the total grant received or on the amount of grant funds actually spent?

The ten percent is based on the total grant approved for the school. Establishing this predetermined amount of funding for administration of the pilot allows school to adequately plan for their needs.

Can the funds be used for nutrition education?

Schools are encouraged to conduct nutrition education. Within the limits for use of funds for administrative costs, schools may purchase nutrition education materials. However, funds cannot be used to develop new materials.