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Each AEA reports Teacher FTE Counts for Educational Excellence
and Teacher Quality Funding. The teacher FTE count is taken on the
first day of October every year, or the following Monday if the first
falls on a weekend. The AEA also will enter any operational
function sharing in which it is involved and is claiming supplementary
weighting funding. The data collection is located at www.edinfo.state.ia.us and is due no later than October 15.
Contact: Su McCurdy , Administrative Consultant
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Last Updated ( Thursday, 13 December 2007 )
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The examination of records and documents and internal accounting
systems and procedures for one or more of the following purposes:
- determining the propriety of proposed or completed transactions
- ascertaining whether all transactions have been recorded
- determining
whether transactions are accurately recorded in the accounts and
in the statements drawn there from in accordance with Generally
Accepted Accounting Principles (GAAP)
Reporting
Filing Audit Reports with the Office of the Auditor of State
Two audit reports are filed with the Office of the Auditor of State
with the filing fee.
Filing Audit Report with the Department of Education
One audit report is filed with the School Finance
Team in the Department of Education, and may be submitted on CD-ROM,
diskette, or as an email attachment.
Contact: Janice Evans , Consultant
Requesting Audit Filing Extensions
Requests for extensions to the filing deadline must be postmarked by
March 31. Requests are sent by the school district to the Auditor of
State, State Capitol Building, Room 111, Des Moines, IA 50319. The
A-133 reporting package is due to the federal clearinghouse the earlier
of 30 days after receipt of the audit report or March 31. Requests for
extensions on A-133 audits must be agreed to in advance of the due date
by the federal cognizant oversight agency for the audit. Send requests
to U.S.D.E., OCFO, Post Audit Group, 400 Maryland Ave., SW, Washington,
D.C. 20202-4245. When an extension is approved, the school district is
responsible for notifying the federal clearinghouse and each
pass-through entity providing federal awards of the extension.
Links
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Audit Practice Aids
This site contains resources developed by the Office of the Auditor of State. Sample audit reports for school districts, area education agencies, and community colleges are provided as well as an internal control questionnaire.
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Auditor's Guide to Special Elections
This guide, prepared by the Office of the Secretary of State, is a
resource for special elections. It includes information on
planning, dates, procedures, and legal references. |
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Government Auditing Standards (Yellow Book)
Government Auditing Standards (the "Yellow Book") contains standards for audits of government organizations, programs, activities, and functions, and of government assistance received by contractors, nonprofit organizations, and other non-government organizations. These standards, often referred to as generally accepted government auditing standards (GAGAS), are to be followed by auditors and audit organizations when required by law, regulation, agreement, contract, or policy. These standards pertain to auditors' professional qualifications, the quality of audit effort, and the characteristics of professional and meaningful audit reports.
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Single Audit Act as Amended in 1996
The Single Audit Act of 1984 established uniform entity-wide audit requirements for state and local governments receiving Federal financial assistance. Audits performed under the Single Audit Act are intended to satisfy all Federal agencies providing assistance to the entity.
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Last Updated ( Thursday, 13 December 2007 )
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Each school district and AEA must prepare and certify an estimate of proposed expenditures/expenses from each and every fund and for each and every purpose for the next ensuring fiscal year (July 1 to June 30), the amount of income proposed to be raised from all sources, and a comparison of the proposed expenditures/expenses with the amounts for like purposes for the two preceding years.
AEA
The AEA receives funding through the local school district budget process to provide instructional services, media services and special education support services to local school districts and accredited nonpublic schools. An AEA is a school corporation.
Critical Filing Dates
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Department of Management
This is the homepage for Local Governments on the Iowa Department of Management's website. Information available at this site includes information on tax increment financing (TIF), the utility tax replacement program, and valuations. Under the heading "Property Tax" spreadsheets are available on school tax rates, instructional support levies, and physical plant and equipment levies by district. Under the heading "Budgets" are spreadsheets on unspent balances in a listing for the past year and in a multi-year history of unspent balances by district, AEA enrollments and costs, FY2004 budget reductions, and the certified budget software.
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Legislative Guide to Area Education Agencies
This is a legislative guide published by the Iowa Legislative Service Bureau.
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Contact for AEA Budgets: Jyl Huskey
School District
A school district exists primarily to operate schools or to contract for educational services. Taxes may be levied by such publicly operated agencies for school purposes. Also called a local education agency (LEA), it is a school corporation.
Contact for School District Certified Budgets: Lisa Oakley , Department of Management
(1.27 MB 2006-06-15 14:10:48)
Regular Program State Cost
Budget Year
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Regular Program State Cost
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2005-06
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4,931
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2006-07
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5,128
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2007-08
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5,333
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2008-09
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5,546
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2009-10
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For the Regular Program District Cost, see Maximum Tuition Rates .
Budget Enrollment and Additional Weightings History
This file contains historical information by district for budget enrollment, special education additional weighting, supplementary weighting, at-risk formula weighting, LEP/ESL weighting, and reorganization incentive additional weighting.
 Enrollment and Weighting History (156 KB 2007-01-26 13:31:30)
Iowa Code requires districts to provide certain financial information on the website. The Department has provided information on each district in the School District Financial Report Card .
Public Disclosure of Outstanding Levies
Iowa Code requires districts, prior to certifying any levy by board approval or submitting a levy for voter approval, to facilitate public access to a complete listing of all outstanding levies within the district by rate, amount, duration, and maximum levy limitations. The Department of Management has prepared on its website the required levy information for districts, called Outstanding Property Tax Levies and Maximum Levy Limits.
http://www.dom.state.ia.us/local/schools/index.html
Critical Filing Dates
See Quick Links - Department of Education Calendar , Deadlines
Links
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Department of Management
This is the homepage for Local Governments on the Iowa Department of Management's website. Information available at this site includes information on tax increment financing (TIF), the utility tax replacement program, and valuations. Under the heading "Property Tax" spreadsheets are available on school tax rates, instructional support levies, and physical plant and equipment levies by district. Under the heading "Budgets" are spreadsheets on unspent balances in a listing for the past year and in a multi-year history of unspent balances by district, AEA enrollments and costs, FY2004 budget reductions, and the certified budget software.
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Impact of School Budget Components on Foundation Property Tax Rates
This is an issue review published by the Iowa Legislative Services Agency Fiscal Services.
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Legislative Guide to Basic Iowa Education Finance
This is a legislative guide published by the Iowa Legislative Services Agency.
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Legislative Guide to Local Property Tax
This is a legislative guide published by the Iowa Legislative Services Agency.
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Gifted and Talented Program Budget, Iowa Code section 257.42
Gifted and talented children are those identified as possessing outstanding abilities who are capable of high performance and who require appropriate instruction and educational services commensurate with their abilities and needs beyond those provided by the regular school program. As part of their school improvement plan, school boards must annually submit program plans for gifted and talented children programs and budget costs to the Department of Education.
Contact for Gifted and Talented Programs: Rosanne Malek
Program, Funding, and Expenditures Guidance
 Gifted and Talented Program Funding 2007-05-03 14:41:59
Link to Gifted and Talented Program Information
Budget Allocations
2007-08 TAG Allocations 2007-05-02 09:29:24
2006-07 TAG Allocation (47 KB 2007-01-03 16:25:17)
 TAG FAQs
Talented and Gifted Funding included in the District Cost Per Pupil (DCPP)
and required local match to be taken from the Regular Program District Cost (RPDC)
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Budget Year
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75% of funding
included in DCPP
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25% local match
from RPDC
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Total Per Budget
Enrollment
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| 1999-2000 |
38 |
12.67 |
50.67 |
| 2000-2001 |
40 |
13.33 |
53.33 |
| 2001-2002 |
42 |
14.00 |
56.00 |
| 2002-2003 |
42 |
14.00 |
56.00 |
| 2003-2004 |
43 |
14.33 |
57.33 |
| 2004-2005 |
44 |
14.67 |
58.67 |
| 2005-2006 |
46 |
15.33 |
61.33 |
| 2006-2007 |
48 |
16.00 |
64.00 |
| 2007-2008 |
50 |
16.67 |
66.67 |
| 2008-2009 |
52
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17.33
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69.33
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Last Updated ( Wednesday, 30 April 2008 )
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The Certified Annual Financial Report is a report of financial and
pupil data required by Iowa Code to be filed annually with the
Department of Education by each school district and area education
agency and which is due no later than September 15 following the close of the fiscal year.
The Chart of Account upload and on-line data collection are located at www.edinfo.state.ia.us. Below are the specifications for the software providers, districts, and area education agencies,
and certified annual reports by district and area education agency for past years.
Contacts: Deb Schroeder , Consultant
Janice Evans , Consultant
User Information
 2006-07 CAR Training PowerPoint
2006-07 CAR Instructions
Chart of Account Upload File Specifications
Critical Filing Dates
See Quick Links - DE Calendar Deadlines
CAR by District - Query Format
Beginning with the 2005-06 CAR, all districts and AEAs are required to
upload their chart of accounts. The Department has developed some
standard reports from that information. The data can also be
queried by the segments of the account codes.
2005-06 CAR Query
CAR query instructions
CAR by District - Form Format (through FY 2004-2005)
 2004-05 CAR (6.97 MB)
2003-04 CAR (7.79 MB)
2002-03 CAR (8.41 MB)
2001-02 CAR (10.54 MB)
2000-01 CAR (12.66 MB)
Links
Click
here to link to Uniform Financial Accounting Manual and all appendices
including Journal Entries, Chart of Account Descriptions, Minimum Chart
of Accounts and Sample Chart of Accounts.
EdInfo Upload
FAQs
Certified Annual Report (CAR) FAQs
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Last Updated ( Tuesday, 04 March 2008 )
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Certified Enrollment is an annual report of enrolled resident students used for the Iowa School Finance Formula calculation. The certified enrollment count is taken on the first day of October
every year, or the following Monday if the first falls on a weekend.
The data collection is located at www.edinfo.state.ia.us and is due no later than October 15.
Data Collections Instructions
Certified Enrollment Data Collection Instructions, 2007-2008
Nonpublic Certified Enrollment Data Collection Instructions, 2007-2008
SBRC Application Data Collection Instructions, 2007-2008
School Board Officers Data Collection Instructions, 2007-2008
Public School Districts
For public school
districts, the certified enrollment includes, in addition to resident
student counts, supplementary weighting for shared programs, Limited
English Proficient weighting, nonpublic shared time, open enrollment,
home school assistance, and dual enrollment. The certified enrollment
also includes a teacher count for Educational Excellence and Teacher
Quality funding.
Contact: Su McCurdy , Administrative Consultant
Summary by District
2005-06 Certified Enrollment Summary by District
2004-05 Certified Enrollment Summary by District
Enrollment by District, by County
2003-04 Certified Enrollment
Nonpublic Schools
Accredited and specially approved nonpublic
schools report Iowa school-age students by their public school
districts of residence. In addition to student counts, the nonpublic
schools request textbook services from the public school district in
which each school is located on the certified enrollment form.
Contact: Deb Schroeder , Consultant
2007-08 Non-Public Schools Certified Enrollment
2006-07 Non-Public Schools Certified Enrollment
2005-06 Non-Public Schools Certified Enrollment
Critical Filing Dates
Iowa Department of Education Deadlines
FAQs
Certified Enrollment FAQs
Limited English Proficient Weighting FAQs
Supplementary Weighting
PSEO FAQs
Click here for more information on PSEO including a Handbook which lists eligible post-secondary institutions.
Supplementary Weighting FAQs
Link to Reorganization Incentives
Link to Uniform Administrative Procedures
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Last Updated ( Tuesday, 11 March 2008 )
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In order to maintain and advance the educational excellence in the
state of Iowa, this chapter establishes the Iowa educational excellence
program. The program shall consist of two major phases addressing
the following:
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Last Updated ( Thursday, 03 May 2007 )
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The Finance Roundtable is a focus group that meets approximately four times during the school year to discuss issues for school districts and area education agencies related to finance. Participants come from the Department of Education, Department of Management, Legislative Fiscal Bureau, State Auditor's Office, Iowa Association of School Business Officials, Iowa State Education Association, Iowa Superintendents Finance and Leadership Consortium, Iowa School Business Management Academy, school districts and area education agencies.
Finance Roundtable Membership
ScheduleThe Finance Roundtable meets on the fourth Wednesday in October, January, March, and May.
For meeting details, see Quick Links--Iowa Department of Education, Calendar of Events.
Contact:
Su McCurdy
515-281-4738
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Last Updated ( Tuesday, 26 February 2008 )
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Finance, Facilities, and Operation Services Unit is structured to function collaboratively within the Division of School Support and Information Services.
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Last Updated ( Thursday, 27 December 2007 )
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School districts may submit a claim to request additional funding
for nonresident regular education students living in foster care homes or facilties and enrolled in
the district. The claim is a data collection located at www.edinfo.state.ia.us. This claim is due no later than August 1.
2006-07 Foster Care Claim Instructions
Contact: Jyl Huskey , Budget Analyst
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Last Updated ( Friday, 14 December 2007 )
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Indirect cost rates, restricted and unrestricted, are calculated annually for school districts and area education agencies from data submitted on their certified annual reports. The unrestricted rate is used with federal funding which allows indirect cost recovery and does not include a "supplement, not supplant" clause. The restricted rate is used when the federal funding has a "supplement, not supplant" clause. Indirect cost rates are not used with state categorical funding unless Iowa Code specifies that indirect cost recovery is allowed.
Contact: Janice Evans , Consultant
2008-09 Indirect Cost Rates
2007-08 Indirect Cost Rates
2006-07 Indirect Cost Rates
2005-06 Indirect Cost Rates
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Last Updated ( Friday, 11 April 2008 )
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BUDGET
AEAs that provide classroom instruction for students residing in
Juvenile shelters or Juvenile Detentions located within the AEA will
report the budgeted number of teachers, aides, and student average
daily membership (ADM) for each classroom. This information
serves as part of a request for advanced payment for the subsequent
school year. The budget is due by January 1 for the following
school year.
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Last Updated ( Friday, 14 December 2007 )
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This section includes descriptions of funds that school districts or
area education agencies (AEA) may have. School districts or AEAs
are not required to maintain separate accounts at the bank for each
separate fund. Also included in this section are answers to
frequently asked questions related
to appropriate uses of school funds and election procedures for
property tax levies. For more detailed information on funds, see
the Uniform Financial Accounting Manual or the Uniform Administrative
Procedures Manuals.
Contact: Su McCurdy , Administrative Consultant
Capital Project Funds
School districts or area education agencies
(AEA) establish capital project funds to account for the financial
transactions related to acquisition or construction of facilities.
One capital project fund that a school district will establish is the
Local Option Sales and Services Tax for School infrastructure Capital
Project Fund. The link below will redirect you to information
about LOSST.
Local Option Sales and Services Tax for School Infrastructure (LOSST), Iowa Code Chapter 423E
Public Disclosure of Outstanding Levies
Iowa Code requires districts, prior to certifying any levy by board
approval or submitting a levy for voter approval, to facilitate public
access to a complete listing of all outstanding levies within the
district by rate, amount, duration, and maximum levy limitations. The
Department of Management has prepared on its website the required levy
information for districts, called Outstanding Property Tax Levies and
Maximum Levy Limits.
http://www.dom.state.ia.us/local/schools/index.html
General Fund
Levies that are part of the school foundation formula are revenues to
the General Fund. The school board may annually certify a levy
for cash flow in the General Fund, called a cash reserve levy, within
limits set by the School Budget Review Committee. Money from all
sources is accounted for in the General Fund except money required by
law to be accounted for in another fund. Expenditures include the
cost of providing an educational program and day-to-day operations.
Instructional Support Program
A school district may establish an Instructional Support Program to provide additional funding in
the General Fund. The Program may be established by a board
resolution up to five years or approved by the voters up to 10
years. The Program may be funded by all property tax or a
combination of property tax and income surtax. The total Program
may not exceed 10% of the district's regular program district
cost. The revenues from the Instructional Support Program may be
expended for any purpose allowed from the General Fund, but may not be
used to supplant funding authorized to be received for returning
dropout and dropout prevention programs, gifted and talented programs,
PPEL levy, Management levy, or special education deficits. Iowa Code section 257.18.
Instructional Support Program FAQs
Educational Improvement Program
The voters in a school district may authorize an Educational
Improvement Program to provide additional funding in the General Fund
if the regular program district cost per pupil for a budget year is
110% of the regular program state cost per pupil for the budget year or
the district had adopted an enrichment levy of 15% prior to July 1,
1992. In order to implement the Educational Improvement Program,
the district must have also approved the Instructional Support
Program. The Educational Improvement Program may be funded by all
property tax or a combination of property tax and income surtax.
The Program may not exceed the percent of the district's regular
program district cost that was approved by the voters. Once
voted, the Program continues to be authorized in the district until the
voters rescind. The Educational Improvement Program may be
expended for any purpose allowed from the General Fund. Iowa Code section 257.29.
Management Levy
The school board may annually certify a Management Levy. The
revenues from the Management Levy may be used to pay the costs of
unemployment benefits, costs of liability insurance and agreements,
costs of judgments, and costs of certain early retirement benefits. Iowa Code section 298.4.
Early Retirement Incentive FAQs
Physical Plant and Equipment Levy
The school board may annually certify a regular Physical Plant and
Equipment Levy (PPEL) in an amount up to 33 cents per thousand dollars
of assessed valuation. The revenues from the PPEL may be used for
purchase and improvement of grounds; construction and demolition;
payment of debt principal related to construction; acquisition of a
single unit of equipment or technology exceeding $500 in value per
unit; remodeling or repair of facilities; energy conservation;
facility rental; acquisition of facilities, transportation
equipment, or recreation equipment; and payment of TIF
obligations. Revenues may not be used for any purpose not
expressly authorized by Iowa Code.
The voters may authorize a voted Physical Plant and Equipment Levy
(VPPEL) for a period not exceeding ten years and in an amount not
exceeding $1.34 per thousand dollars of assessed valuation. The
VPPEL revenues may be used for the same purposes as the PPEL
revenues. In adddition, the board may obtain loans against future
VPPEL revenues and may repay that debt with interest from the
VPPEL. Iowa Code section 298.2.
The link below will redirect you to more information about PPEL and a history of VPPEL elections.
School Infrastructure - Information about PPEL
PPEL FAQs
Public Education and Recreation Levy
The voters may approve a Public Education and Recreation Levy (PERL)
for an amount up to 13.5 cents per thousand dollars of assessed
valuation. Once voted, the PERL continues to be authorized until
voters rescind. Revenues from the PERL, also called Playground
Levy, are used to establish and maintain public recreation places and
playgrounds in the public school buildings and grounds of the
district. The PERL revenues are also used to provide public educational
and recreational activities within the district and for community
education. Iowa Code chapters 300 and 276.
Debt Service Levy
The voters may approve bonded indebtedness for a period up to twenty
years and approve a rate for a debt service levy up to $2.70 per
thousand dollars of assessed valuation. However, the voters can
also approve to exceed that rate limit up to $4.05. The proceeds
from the sale of the General Obligation Bonds are deposited in a
Capital Project Fund to be used for the costs of the project.
The revenues from the Debt Service Levy are deposited in the Debt
Service Fund to be used to retire principal and interest on the bonds.
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Last Updated ( Wednesday, 12 March 2008 )
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School districts and AEAs report the number of first year and second
year beginning teachers that are eligible for Mentoring and Induction
funding and the number of beginning administrators that are eligible
for Administrator Mentoring and Induction funding. First semester
and second semester counts are collected
separately, with first semester due by November 15 and second semester
due by February 1. The
data collections are located at www.edinfo.state.ia.us.
Data Collection Contact: Deb Schroeder
Teacher Mentoring and Induction Program Contact: Mary Beth Schroeder Fracek
Adminstrator Mentoring and Induction Program Contact: Dianne Chadwick
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Last Updated ( Thursday, 13 December 2007 )
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Iowa students may be enrolled in
accredited or specially approved nonpublic schools and receive textbooks
services from the public school district in which the nonpublic school is
located or receive AEA services from the AEA in which the nonpublic school is
located. In order to receive these
services, the accredited or specially approved nonpublic school completes
on-line documents. The due date of
various forms can be located on the critical filing dates calendar. The current year textbook allocations to
public districts in order to provide textbook services to nonpublic schools is
located under payments and allocations.
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Last Updated ( Thursday, 13 December 2007 )
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Nonpublic Schools
Accredited and specially approved nonpublic
schools report Iowa school-age students by their public school
districts of residence. In addition to student counts, the nonpublic
schools request textbook services from the public school district in
which each school is located on the certified enrollment form.
Contact: Deb Schroeder, Consultant
2007-08 Nonpublic Schools Certified Enrollment
2006-07 Nonpublic Schools Certified Enrollment
2005-06 Nonpublic Schools Certified Enrollment
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In compliance with Chapter 74A and 12C.6, Code of Iowa, 2003, the
committee composed of the Treasurer of State, Superintendent of Credit
Unions, Superintendent of Banking, and Auditor of State establish rates
of interest for public obligations and special assessments.
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Last Updated ( Thursday, 01 May 2008 )
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School districts that want to request modified allowable growth from
the School Budget Review Committee (SBRC) for specific requests
authorized by Iowa Code may do so on an application form. The
specific requests that are included on the application form includes
increased enrollment, open enrollment out not on the prior year's
count, and excess costs of providing limited English proficient
programs. The data collection can be found at www.edinfo.state.ia.us and is due no later than November 1.
Contact: Su McCurdy , Administrative Consultant
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Last Updated ( Thursday, 13 December 2007 )
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In this data collection, each school district and AEA reports individual
information for the School Board members, indicating which members are
designated as president and vice-president. Also listed on this
site is the information for the School Board Secretary and Treasurer and Chief Financial Officer (CEO)/Business Manager.
Contact: Jyl Huskey , Budget Analyst
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Last Updated ( Thursday, 13 December 2007 )
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School Finance 
Terminology
Explanation Of Financial Measures